Careers At Virginia Transporation Corp
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Accounts Payable Supervisor

Department: Accounting
Location: West Warwick, RI

SUMMARY:

  Communicate with vendors and internal personnel in acquiring invoices, packing slips, and other accounts payable transaction documents.  Assist in processing accounts payable documents according to the work flow processes.  Ensure vendor invoices are coded correctly into the general ledger and that vendors are paid according to terms.   

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

"Essential functions" are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer.

  1. Solicit and receive accounts payable transaction documents; such as packing slips, invoices, purchase orders, etc.  Acquire appropriate approvals required to enter invoices for payment, code invoices for data entry, enter invoices into accounting software and maintain open invoice and paid invoice files.
  2. Reconcile expense accounts.
  3. Reconcile the accounts trial balance against the general ledger on a monthly basis.
  4. Assist Accounting Manager with other tasks as needed.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

  1. Must have experience with Microsoft Dynamics GP accounting software.
  2. Excel knowledge is helpful.
  3. Must possess analytical and problem solving skills.
  4. Comfortable in making decisions.
  5. Must be organized.
  6. Ability to manage relationships both internally and externally.
  7. Confidentiality a must.
  8. Comfortable working in a high-stress environment and ability to stay calm under pressure.
  9. Strong interpersonal skills to develop and maintain positive relationships.
  10. Strong communication skills (oral, written and listening).
  11. Team player.
  12. Attention to detail and a high level of accuracy a must.
  13. Work occasionally requires a high level of mental effort and strain when performing essential duties.  Must be able to perform the essential duties of the position with time constraints, interruptions and stressed dispatchers and auto haulers.
  14. Work may require more than 40 hours per week.

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